Tracking Student Attendance of Zoom Meetings

The Usage report in Zoom provides details on meeting participants and can be used to track attendance.

This article details accessing the usage report for meetings, and engaging with analytics for Zoom recordings.

Accessing Usage Reports

Usage reports provide a list of all participants who accessed a specific Zoom meeting.

To access a Usage report:

1. Log into the NC State Zoom portal.
2. In the left-hand navigation menu, select the "Reports" tab.
3. Under "Usage Reports", click the "Usage" option.
4. In the "Usage" page, set "From" and "To" to a date range when a the meeting occurred.
5. Click the "Search" to apply the filter.
6. In the list of meetings, find the meeting to review participants
7. Scroll right to view the "Participants" column and click the number of participants.

Instructors will then see participant details. Enable "Show unique users" using the checkbox to eliminate duplicates, such as students joining, leaving, and joining again due to connectivity issues.

By clicking "Export," instructors can download usage reports as a CSV file to keep a local record.

Ensuring Accurate Results

To get accurate data from these reports, instructors should have their students join Zoom meetings while logged into Zoom with their NC State accounts.

Instructors should restrict meetings to authenticated users only.  See the "Protecting Zoom Meetings From Unwanted Disruptions" article for instructions.

Tracking Views of a Zoom Recording

When students are unable to attend a live Zoom meeting, instructors can record the meeting for students to view later.  If the recording is saved to the Cloud, instructors can see details on who viewed their recordings using Zoom's Reporting Analytics.

Accessing Recording Analytics

To access Zoom recording analytics:

1. Log into the NC State Zoom portal.
2. In the left-hand navigation menu, select the "Recordings & Transcripts" tab.
3. In the "Cloud recordings" page, use the "Search by topic or meeting ID" field to filter results.
4. Click the title of the recording.
5. Click the "Recording Analytics" link.

For each recording, instructors get an aggregate summary and can drill down for more detailed information on views and downloads.  All data can be exported as a CSV file.

Tracking a Zoom Recording in Moodle

Instructors can share their Zoom recordings in Moodle as a URL resource. Views of that URL resource can be tracked using activity completion using the instructions in the "Setting Activity Completion on a Moodle Activity" article.

Instructors will not know how much of the recording students watched, but can track which students clicked the link.

Additional Resources

For additional assistance, please contact the LearnTech Help Desk at learntech@ncsu.edu or (919) 513-7094, or via the Get Help form on the DELTA Knowledge Base.