WebEx: WebEx FAQ

Which of the various WebEx or WolfMeeting accounts should I request?

There are three types of accounts:

• Standard
  For customers who will host a few WebEx meetings per week on average.
  Standard accounts are $10 per month.

• High usage
  For customers who will host more than one WebEx meeting per day on average or set up meetings in conference rooms and shared spaces.
  High usage accounts are $50  per month.

• Departmental
  For departments that are planning to purchase accounts for at least 50% of their employees.
  Departmental accounts are $5 per employee account.

How do I request a WebEx or WolfMeeting account?

A WolfMeeting account should be requested through the ComTech Telecom and IT Billing Customer Center (PCR360 application).  This is the system used to request ComTech services (e.g., new phone line, data line). The Departmental Coordinator Search tool will assist you in finding the person in your department who can place your order.

How will I be billed for the WebEx or WolfMeeting service?

WebEx charges will be billed monthly on your phone bill.

Do I need a WebEx or WolfMeeting account to participate in a meeting?

No, you do not need a WebEx or WolfMeeting account to participate in a meeting. However, you must have an account to schedule and initiate a WebEx meeting.

Which operating systems are supported for WebEx or WolfMeeting?

The following operating systems are supported by WebEx:

Windows Vista (32-bit/64-bit)

Windows 7 (32-bit/64-bit)

Windows 8 (32-bit/64-bit)

Mac OS X 10.6 Snow Leopard

Mac OS X 10.7 Lion

Mac OS X 10.8 Mountain Lion

Apple iPhone or iPad: Apple iOS 6.0 and later

Android 2.1 and later

How do I install the WebEx Meeting Application?

To install the WebEx Meeting application, click the meeting link from your calendar appointment and follow the onscreen instructions. For Chrome browsers, click Add WebEx to Chrome and then install the application.

OR

Before the meeting, log into WolfMeeting. Click Downloads at the top of the screen, then click the Download button under the WebEx Meetings Application section.

OR

Click the Run as Temporary Application link on the initial screen when you click the WebEx meetings link.

How do I install WebEx if I'm on a managed desktop?

If you do not have admin rights on your managed desktop, ask your Lantech or OU Admin to add your PC to the WebEx AD install package. Or, you can click the Run as a Temporary Application link on the initial screen when you click the WebEx meetings link.

Will my webcam work with WebEx or WolfMeeting?

Any video camera or webcam that connects to either a USB or parallel port on your computer should work with WebEx or WolfMeeting.

Participants cannot see my video.

Make sure your video is enabled. Click the Camera icon in the Participants window. Look in the Participants window to confirm you have a Video Camera icon. If you do not, your webcam is either not present or not supported.

Why is WebEx or WolfMeeting not able to detect my webcam?

If you are having trouble with your webcam, make sure you are NOT running Skype or any other video or webcam software that may take or have control of your webcam.

Why am I getting a Shibboleth error message when I try to log into WebEx?

If you are seeing this message:

it typically means you do not have an account on the WolfMeeting (WebEx) system. Confirm your account with your Departmental Coordinator. If you do not know who that is, use this tool.

If the error persists, there may be login issues occurring with the Shibboleth Login Service. Call the HelpDesk to confirm there are no issues or check sysnews.ncsu.edu.

If you do not have an account, ask your Departmental Coordinator to order the service for you.

Can I prevent a participant's name from being announced when they enter or exit a meeting?

Yes, there are three announcement options. A beep, the participant's name, or nothing.

While I’m giving a presentation, can I mute participants?

Yes, you can mute all participants.

I cannot hear a participant.

• Confirm the participant has joined the audio portion of the meeting by looking in the Participants window. You should see either a Telephone icon, Headset icon, or Mobile Phone icon to indicate they have been joined by telephone or computer audio.
• Confirm you have not muted the participant. If you have, click the red microphone button to unmute the participant.
• Confirm the participant has not muted themselves on their local computer by asking them to look for this icon: in the bottom-right corner of their taskbar.
• Test the audio connection by running the Audio wizard. Click Audio > Test Computer Audio from the menu bar of the WebEx Meetings application and follow the on-screen instructions.

Can I record a meeting?

The meeting host can record the WebEx meeting.

How do I retrieve, share, or save a recorded meeting?

At the end of your meeting, WebEx will ask the host about sharing the recording with all of the meeting participants.  The host can choose to share it then or later.

I'm trying to play an older WebEx recording that was shared with me via URL and I'm getting the error message Cannot playback due to an unknown exception.

This typically means the WebEx recording that was shared with you has been deleted by the owner of the recording.

Can I handle an international call in my WebEx meeting?

Calling In

Using the phone number and meeting number in the invitation, a participant can call into the meeting from an international phone number.

Calling out

Instead of directly calling an international number from the WebEx meeting, you must:

1. Call that number from your desk phone.
2. Call your desk phone from the meeting.
3. "Join" the two calls.

NOTE: The outgoing international call will be billed to your department.

My browser window seems stuck and is showing Please wait while we set up your meeting. What do I do?

Refresh your browser (F5) to re-establish a connection with the WebEx service or try a different browser.

Is there any difference between using the WebEx Meetings application on-campus vs off-campus?

From the WebEx Meetings application, you can use either the Call Me (recommended) or I Will Call In features.

If you are conducting your meeting from on campus and a campus IP phone is in the room, use the Call Me feature. If the phone number where you are conducting your meeting is not showing in the WebEx Meetings application window, click Call me at a different number and enter the 5 digit telephone number. From off-campus, uncheck the Call me at an internal number checkbox and enter the full 10 digit telephone number for the system to call you.