Please note that OIT DOES NOT PROVIDE ANY EXTENDED ACCESS TO YOUR GOOGLE WORKSPACE OR UNITY ACCOUNT.

Account access to your NCSU Google account

For graduating students

Students who are graduating soon will be given approximately six months after graduation to transfer and download their data. OIT will send communications notifying you of the specific date when your Google Workspace account is disabled.

• Unity account access after graduation

For separating employees

You will retain access to your NC State Google account for 21 days after your separation date. After those 21 days, your account will be disabled and you will be unable to log into your NCSU Google account.

• Account access for former employees

Data archival for your NCSU Google account

You can use Google Takeout to download an archive of any data from your NC State account that you wish to keep. For full instructions, see How to download your Google data. The Help Desk does not support importing any data downloaded from Google Takeout into a personal account.

• Make sure that you allow enough time to download your data since the process is not immediate and can take a while (e.g., multiple days).
• You can make multiple archives of different data or one large one.  If you have a lot of data in your account, it may be best to create separate archives to make it easier to download.
• Please note that most Google Takeout archives are not in formats that allow them to be easily imported into other Google accounts.

Potential Google Takeout archive issues

Be aware that Google Takeout archives are not always directly compatible with being imported into a different Google account.

• Google Docs are converted to Microsoft Office equivalents. Google does not provide any direct mechanism to import these files into another account. Formatting may be corrupted.
• Emails are converted into an MBOX archive file. These cannot be imported directly into a different Google account.
  • Instead, MBOX files must first be imported into a third-party email client, such as Thunderbird. You can use the steps found at Using Thunderbird to migrate your NCSU Gmail to another Gmail account.

Transferring data from other Google Workspace apps

Google Photos

Google Photos was decommissioned for most NCSU users as of Summer 2023. If you still have access to Google Photos and need to transfer the data off of your @ncsu.edu account, see Transfer Google Photos out of your NC State Google account.

YouTube

There is no officially supported way to transfer YouTube data. Google provides a workaround option where you can convert your channel to a Brand Account, and then transfer the data to another Brand Account. You must wait seven or more days between creating the Brand Account and transferring it over to the other account. This is an unsupported process; it may result in data loss, and the Help Desk cannot assist with it.