There are various situations where you will want to move files to a Google Shared Drive.  If you are offboarding and leaving the university or changing positions at NC State you will want to do so as part of the offboarding checklist to ensure continuity of access to the appropriate data for your department.  Additionally, you may be trying to retain files and data in Google that are currently owned by separated users who no longer have active accounts that you can no longer edit.

Move Files to a Shared Drive

If you don't have a shared drive already suitable for your needs Create a Google Shared Drive.

• You can move multiple files at once.
• You can move folders and subfolders only after requesting Folder Migration Permissions for Google Drive.
• Anyone the file was originally shared with will retain access after the move unless the shared drive has non-member sharing restrictions.
• If access was granted by a folder it was contained in, you will want to review the permissions after the move and grant appropriate access.
• When files are moved to a shared drive, the shared drive and the University become the owner.

For Current Active File Owners

To move files you own to a shared drive you must be a member of the destination Shared Drive with Contributor, Content Manager, or Manager.

For Files Owned by Separated Users

If you are not the owner of the file but you have at least Edit access to the file you may be able to move the file under these conditions.

• The Current Owner is separated from the university.
• You are a member of the destination Shared Drive with Contributor, Content Manager, or Manager.

Folder Migration Permissions

Without folder Migration Permissions for Google Drive, you will not be able to move folders to a Shared Drive.  When dealing with individual files these permissions should not be necessary.  Only request this access if you need to move a lot of content that is contained within numerous folders and subfolders.

How to Move Files or Folders

1. Find the files or folders in Google Drive.
2. Select one or shift-click to select many items in the search results
3. Right-click selected Files.
4. Mouse over Organize and then select Move.
5. Select the All locations tab.
6. Double-click Shared drives and navigate to the appropriate Shared drive or subfolder of a Shared drive to move items into.
7. Click Move when you have selected the Shared drive or subfolder location.