End User Storage Tools & Resources

The following items can assist in your review of current storage usage and determining what content can be deleted or migrated to a Shared Drive.

• IT Reporting Tool:  Lookup IT and Google assets you own or manage (requires being on the Campus network or VPN from home)
  • Using IT Reporting Tool to Find Over Quota Shared Drives (knowledge base article)
• Drive Labeling: Search by labels to locate files you are shared on that are owned by former employees and former students that are scheduled for deletion
• My Drive Inventory: Generates a list of all files/folders in My Drive and stores it in a Sheet
• Check your Google Storage usage
• Find files in Google Drive using filters
  • Location
  • Owner
  • Last Modified Date
  • Item Name
  • Has the word
  • And more
• Clear space in Drive, Gmail and Photos
• Advanced search operators with Gmail
  • Has Attachment
  • Greater than “X” size 
• NC State Storage Finder:  Identify appropriate university hosted storage locations for various types data
• Review Research Storage options
• Generic Accounts
• Google Workspace and storage changes
• Google Workspace Storage Quotas
• Shared Drive best practices

For more information about Google quotas at NC State, visit Google Workspace Storage Quotas.